Privacy Policy

1. Introduction

Welcome to Bookva.ai (“we,” “our,” or “us”). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our booking platform designed for creative professionals.

By using Bookva.ai, you agree to the collection and use of information in accordance with this Privacy Policy.

2. Information We Collect

2.1 Personal Information

When you use our service, we may collect:

• Name and email address (via Google OAuth)
• Google profile information (avatar, basic profile data)
• Calendar data and availability information
• Booking details (time slots, meeting preferences)
• Contact information provided during booking

2.2 Google Calendar Integration

With your consent, we request the following specific Google OAuth permissions:

• Email and Profile: Access to your email address and basic profile information
• Calendar List (Read-only): View your calendar list to identify available calendars
• Free/Busy Information: Check your availability and busy times to show open booking slots
• Calendar Events: Create, read, and manage calendar events for confirmed bookings

These permissions allow us to:

• Display your available time slots based on your calendar availability
• Create calendar events when bookings are confirmed
• Prevent double-bookings by checking your existing calendar events
• Sync booking information with your Google Calendar

2.3 Technical Information

• IP address and browser information
• Usage data and analytics
• Device and operating system information

3. How We Use Your Information

We use your information to:

• Provide and maintain our booking service
• Create and manage your booking pages
• Process bookings and send confirmations
• Integrate with your Google Calendar
• Send important service communications
• Improve our platform and user experience
• Prevent fraud and ensure platform security

4. Information Sharing

We do not sell, trade, or rent your personal information. We may share information in the following circumstances:

• With Google: Calendar integration requires sharing necessary booking data
• Service Providers: Trusted third parties who assist in platform operations
• Legal Requirements: When required by law or to protect our rights
• Business Transfers: In case of merger, acquisition, or asset sale

5. Google API Services

Our use of information received from Google APIs adheres to theGoogle API Services User Data Policy, including the Limited Use requirements.

We only access the minimum necessary Google Calendar data to provide our booking functionality and do not use this data for advertising or other unrelated purposes.

5.1 Specific OAuth Scopes

We request only the following specific Google OAuth scopes:

• email - Access to your email address
• profile - Access to basic profile information
• userinfo.profile - Access to user profile information
• calendar.calendarlist.readonly - Read-only access to your calendar list
• calendar.freebusy - Access to your calendar free/busy information
• calendar.events - Access to create and manage calendar events

5.2 AI and Machine Learning Commitment

Important Notice: We explicitly affirm that Bookva.ai does not use any data accessed through Google Workspace APIs to develop, improve, or train generalized artificial intelligence and/or machine learning models.

Any data obtained from Google Workspace services is used exclusively for the specific functionality of our booking platform (calendar integration, availability checking, and event creation) and is not utilized for any AI or ML model development purposes.

6. Data Security

We implement appropriate security measures to protect your personal information, including:

• Encryption of data in transit and at rest
• Secure authentication via Google OAuth
• Regular security assessments and updates
• Limited access to personal data by authorized personnel

7. Your Rights

You have the right to:

• Access and update your personal information
• Delete your account and associated data
• Revoke Google Calendar access permissions
• Export your booking data
• Object to certain data processing activities
• Request data portability (where applicable)

8. Data Retention

We retain your personal information only as long as necessary to provide our services and comply with legal obligations. When you delete your account, we will delete your personal data within 30 days, except where retention is required by law.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your personal information during such transfers.

10. Children's Privacy

Our service is not intended for individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected such information, we will take steps to delete it promptly.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the “last updated” date. Your continued use of the service after such modifications constitutes acceptance of the updated Privacy Policy.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: